Executive Administrative Assistant

Company: Hutchinson Clinic
Location: Hutchinson
Posted on: June 19, 2022

Job Description:

Job Summary:The Executive Assistant will provide high-level administrative support to the Executive Director and other senior staff. In addition to serving as a lead to recruit and train administrative staff within the department.Essential Functions and Responsibilities:Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.Arranges travel and accommodations for executives.Schedules and attends meetings on behalf of executives, taking notes and recording minutes to include Board meetings.Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.Performs additional duties as assigned by executives.Maintains the level of confidentiality necessary to ensure non-disclosure of Clinic matters and provides secretarial support including typing and transcribing of minutes, reports, and letters for the executive team and other directors at times.Provides clerical support for medical directors and arranges meetings.Provides clerical support for physicians as the need arises and provides support for a variety of matters involving staff members.Grasps the importance of managing urgent situations and coping with interruptions as needs arise.Receives and assists visitors and telephone callers, referring them to appropriate individuals.Experience: Minimum of two years of experience in a secretarial or administrative assistant position. Three or more years experience is preferred.Education: Equivalent to a high school diploma/ GEDAssociate degree is preferredPhysical Requirements Requires prolonged sitting (7+ hours)Hand-eye coordination and finger dexterity for typing, photocopying, and other office equipment. Preferred typing speed is 50 WPMRequires normal range or hearing and sight to record, prepare and communicate appropriate reportsOther Skills Ability to maintain organization and manage time are crucialThe ability to maintain confidential information cannot be understated.Interpersonal communication skills to speak with staff and visitors is also required.The ability to motivate or influence others is a material part of the job, requiring a significant level of diplomacy and trust.Obtaining cooperation (internally and/or externally) is an important part of the job.Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.Excellent time management skills with a proven ability to meet deadlines.Ability to function well in a high-paced and at times stressful environment.Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.Able to type minimum of 50 words per minute.Acknowledgement:This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of Hutchinson Clinic.

Keywords: Hutchinson Clinic, Hutchinson , Executive Administrative Assistant, Administration, Clerical , Hutchinson, Kansas