Administrative Assistant I
Company: First National Bank of Hutchinson
Posted on: May 31, 2021
Job Description Summary: The duties and responsibilities of an
Administrative Assistant I include providing administrative support
to our administration and business development staff through a
variety of tasks related to organization and communication while
maintaining the highest level of customer service and
professionalism for clients and their needs. A truly effective
Administrative Assistant I is self-regulating, possesses both
reliability and consistency, is able to learn quickly and problem
solve well, and have practically perfect organizational skills.
Successful candidates will have excellent internal and external
customer service and must be outcome-oriented.
Primary Responsibilities and Duties: (The summary of duties and
responsibilities listed above are representative of the job
requirements but, are not meant to be all-inclusive or prevent
other duties from being assigned as necessary.) Maintain front
office coverage at all times.
Answer incoming calls within the first two rings with a smile.
Greet clients/guests with a smile and offer refreshments.
Open, scan, distribute and follow up on daily mail items.
Monitor daily: client retail accounts for sufficient funds; address
changes; and death notices for current and future clients.
Assist staff with sending mail via UPS or USPS including generating
memos, emails, and reports when appropriate.
Assist staff with expense reports and follow up.
Assist with calendar invites and coordinate client appointments as
Identify, scan, record and/or log documentation according to
department guidelines and file architecture for proper record
retention, such as: medallion guarantee stamp; farm reports; tax
documents; annual court accounting.
Coordinate department wide items such as birthdays, potlucks, meals
for training, catering, etc.
Maintain office supplies by checking inventory and ordering items
while remaining cost conscious and following established
Assist with recording formal committee meetings including preparing
materials, follow-up, and proper record retention.
Respond to questions and requests for information from staff.
Assist with special projects as assigned.
Position Requirements: High School Diploma required, further
Strong phone and computer skills, previous administrative support
and customer service experience preferred.
Detail oriented and comfortable working in a fast-paced office
Exceptional communication skills with a warm smile to greet
Superior organization skills and dedication to completing projects
in a timely manner.
Maintaining a clean desk area with no confidential information
Ability to manage multiple tasks and achieve deadlines under
Ability to analyze and revise operating practices to improve
Proficiency in Adobe and Microsoft Office with expertise in
Outlook, Word, Excel and PowerPoint.
Communicate in a clear and service-oriented manner. Use
appropriate, professional language and grammar to effectively
exchange ideas and information.
Must follow and maintain knowledge of policies and procedures and
recognize the necessity for strict client confidentiality.
Ability to proactively work with both clients and fellow team
Ability to maintain a regular, predictable attendance.
Ability to work overtime if needed. Company Description At the
First National Bank of Hutchinson we take great pride in our staff.
We are committed to mutual respect and fair treatment for all staff
members and provide a challenging work environment with opportunity
for both personal and professional growth.
Keywords: First National Bank of Hutchinson, Hutchinson , Administrative Assistant I, Other , Hutchinson, Kansas
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